§ 2-222. Records management plan to be developed; approval of plan; authority of plan.

(a)

The records management officer shall develop a records management plan for the town. The plan must contain policies and procedures designed to reduce the costs and improve the efficiency of recordkeeping, to adequately protect the essential records of the town, and to properly preserve those records of the town that are of historical value. The plan must be designed to enable the records management officer to carry out his duties prescribed by state law and this article effectively.

(b)

Once approved by the town, the records management plan shall be binding on all offices, departments, divisions, programs, commissions, bureaus, boards, committees or similar entities of the town and records shall be created, maintained, stored, microfilmed or disposed of in accordance with the plan.

(c)

State law relating to the duties, other responsibilities or recordkeeping requirements of a department head do not exempt the department head's care from the application of this article and the records management plan adopted under it and may not be used by the department head as a basis for refusal to participate in the records management program of the town.

(Ord. of 11-5-1991, § 5)